Job Description

We are seeking a high-caliber executive assistant adept at engaging with the world’s most brilliant minds—scientists, entrepreneurs, philanthropists, and global leaders. With a rare blend of emotional intelligence, strategic thinking, and unwavering professionalism, they serve as a trusted liaison and project manager for the Executive Director and the science team, ensuring seamless communication and relationship management at the highest levels.

This is a unique opportunity to contribute significantly to the organization’s growth while addressing the biodiversity crisis through innovative technologies and partnerships. 

Our new Executive Assistant can work remotely from the Bay Area commuting into our Sausalito office 1-2 times a week. We will, however, consider candidates residing anywhere in the state of California. Periodic trips to Sausalito will be required.

Who We Are:  

At Revive & Restore, we are pioneering biotechnologies to address the biodiversity crisis. Our Genetic Rescue Toolkit supports 80+ conservation projects worldwide, and to date, we have raised more than $32M, which has been directly applied to innovative research. We collaborate with global partnership institutions, including top-tier universities, conservation organizations, and commercial research institutions, to enhance genetic diversity, combat disease, and develop synthetic alternatives to wild harvest.

Salary & Benefits: 

• $80,000 - $110,000 annually, DOE 
• Premium medical coverage with HMO or PPO options
• 401k with employer matching
• Paid time off

PRIMARY RESPONSIBILITIES:  

• The Executive Assistant (EA) will report directly to the Executive Director (ED) and support her with donor and prospect engagement, project management, online research, and letter drafting as Revive & Restore expands its donor base. 
• Support the ED in developing and managing crucial partnerships for the organization.
• Manage the development and maintenance of collateral for funding opportunities with private individuals, family foundations, and federal grants. The collateral will range from pitch decks to formal grant submittals using Slides, Keynote, PowerPoint, and PDFs.
• The science team will do the heavy lifting, but your work will include editing and formatting grant submissions while ensuring appropriate internal review to keep the team on track to meet submittal deadlines.
• Track and implement tasks to move relationships forward when directed by ED, as well as current and potential partnerships with companies, other non-profits, educational institutions, and individuals pursuing similar goals. 
• Collaborate with the ED and Science Program Managers to develop quarterly reports to current funders and grant proposals for new funding.
• Prepare ED for meetings with appropriate background research and suggestions.
• Manage robust donor profiles and interactions in Salesforce. 

Identify Potential Funders 

• Research potential funders and compile findings for ED’s review with a focus on high-net-worth donors, family foundations, and possible federal funding.
• Identify appropriate donor prospects and create profiles of those individuals with giving interests that match our program priorities.
• In collaboration with ED and Science Program Managers, draft letters of inquiry and proposals for potential funders. 

Other Administrative Responsibilities

• Project management to ensure appropriate internal review and deadline submissions 
• Calendaring and scheduling Zoom meetings and calls for the ED and Program Managers 
• Draft appropriate follow-up from meetings and manage action items captured
• Archive meeting notes in Salesforce contact and account records
• Additional related administrative functions as needed

Qualifications ( partial list):

• 5-10 years of experience as a C-level executive assistant who has worked for Executive Directors, CFOs, Presidents, or similar
• 3-5 years of experience in a non-profit or family foundation
• College degree
• Alignment with the mission of Revive & Restore, prior science-related and development/ fundraising experience preferred
• Must be an experienced tech-savvy Mac user . Our cloud-based systems/apps include: Google Workspace, Salesforce, Dropbox, Word, Excel, PowerPoint, Keynote, Asana, Evernote, Classy, Grammarly, Instrumentl, and Mailchimp 
• Significant experience sleuthing the internet for research and either skilled or excited to incorporate AI 
• Strong project management and organizational skills
• Exceptional verbal and written communication skills with various audiences (i.e., executive leadership, high net-worth individuals, board members, scientists, and colleagues)
• Experience developing collateral, ranging from pitch decks to grant proposal submissions required
• Ability to manage expectations and timelines to meet deadlines
• Maintain standards and sensitivity with confidential information 

To Apply, please provide a cover letter (required) and resume to jobs@reviverestore.org

Revive & Restore is an equal-opportunity employer. 

Candidates must be currently authorized to work in the United States.

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